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Plan your event budget, explore ticket prices and see what it takes to break even. No account needed.

Your event budget

Loading local save… · AUD · Local to this browser

Preset event budgets:

Templates are illustrative examples. Replace the amounts with your own estimates.

1. Event & attendance

Event name

Event capacity

Complimentary attendees

Each sold ticket represents one attendee. Complimentary attendees use capacity and incur per-attendee costs.

2. Ticket revenue

Ticket tier name

Price (AUD)

Tier capacity

Expected sales

3. Expenses & other income

Expense name

Amount (AUD)

Per attendee

Expense name

Amount (AUD)

Per attendee

Sponsorship & other income

Fees, contingency & assumptions

Organiser fee (%)

Fee per paid ticket (AUD)

Contingency (%)

Fees apply to positive-price tickets and are absorbed by the organiser. Contingency covers base expenses, excluding fees. No separate tax calculation: enter all amounts on the same tax basis. Per-order fees are excluded.

Your forecast

Net revenue

$1,575.00

Total expenses

$1,144.00

Profit / loss

$431.00

Profit margin

27.4%

Ticket fees: $0.00
Contingency reserve: $104.00
Expected attendees: 45 / 60
Capacity utilisation: 75.0%
Break-even paid attendees: ≈ 26

Break-even assumes the expected ticket mix, or the capacity mix when sales are zero, plus 0 complimentary attendees. This is an approximation; individual tier rounding can change the result.

What if sales change?

Conservative sales (%)

Optimistic sales (%)

Conservative · 70%$147.60

32 attendees · 53% capacity · Projected surplus

Expected · 100%$431.00

45 attendees · 75% capacity · Projected surplus

Optimistic · 120%$627.20

54 attendees · 90% capacity · Projected surplus

Only ticket quantities change; prices and cost rates stay fixed. Sales are capped by available tier and event capacity. Zero expected sales stay zero.

Work back from your goal

Target profit (AUD)

Additional sponsorship needed: $69.00

Maximum base expenses: $977.27

Ticket prices to reach your target

General admission: $36.54

All positive ticket prices scale together. Expected sales and other assumptions stay fixed. This does not predict demand at the new prices.

Things to consider

Projected surplus: $431.00 under your entered assumptions.
Catering accounts for 52% of base expenses. Confirm that estimate before committing.
Examples and forecasts are editable assumptions, not market estimates or predictions of demand.

Understand your event budget

What is break-even?

The paid attendance needed for revenue to cover expenses, after fees and contingency. Your ticket mix and per-attendee costs affect the result.

Why add contingency?

A reserve lets you plan for costs beyond your initial estimates. Set it to suit your event rather than treating the example as a recommendation.

How is my budget saved?

Your budget stays in this browser. Clearing browser data removes it. Export a PDF or Excel report to keep or share a record of your plan.

Ready to turn your plan into an event?

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